The LEAF Marque logo rules define four levels of traceability that can be used i.e. Identity Preserved (IP), Segregation(SG), Controlled Mixing(CM) and Mass Balance(MB). The LEAF Marque Chain of Custody facilitates the adherence to all these levels of traceability and operates a mass balance recording system for all LEAF Marque assured transactions and outputs. Traded volumes (by weight) of LEAF Marque certified products within supply chains are recorded on the system at each site. Transactions are confirmed between the buyer and seller through automated mailing. The system enables site operators to declare retail quantities of product sold with the LEAF Marque logo and or claims made. Any noticeable discrepancies will trigger LEAF to request an independent inspection to the relevant sites at the site owners cost.
Access requirements and cost
Access to the LEAF Marque Chain of Custody is by invitation initially. Each business within the LEAF Marque chain must be a member of “LEAF The Charity” based on their appropriate membership category. You can access The LEAF Marque Chain of Custody through MyLEAF, LEAF Marque certified farms can register for access using their myLEAF username and password and register their site and start using the service. Buyers, sellers, packers, processors and manufacturers need to gain access by request using the form below.
LEAF Marque certified farms are automatically enrolled into the LEAF Marque Chain of Custody. They have the basic processes available (crops grown/ livestock reared, confirming trading relationships with customers, output products, licence approval for the LEAF Marque logo and the LEAF Marque Chain of Custody Standard audit) which are free of charge. If the farm buys either LEAF Marque certified or other non-LEAF Marque certified products from farms or manufacturers or processes their own products for further sale then they must upgrade to a full Chain of Custody subscription and complete the trading relationships with suppliers and gain approval for manufactured products. The annual charge for a farm business will be £475.00 (as September 2015).
All other businesses will pay the following rates based on the number of fulltime equivalent employees and regardless of the number of sites. (As November 2014)
Annual Subscription Rates for LEAF Marque Chain of Custody (based on each legal entity)
|(50 employees or less)
|(51 - 100 employees)
|(101 - 200 employees)
Farm production sites that buy and pack, process and third party store LEAF Marque produce £475
The subscribing business will be invoiced by LEAF Marque Ltd on the completion and approval of the annual LEAF Marque Chain of Custody standard audit.
Access to the site’s LEAF Marque Chain of Custody can be by more than one user for the different functions (e.g. quality manager needs access for the LEAF Marque Chain of Custody Standard and the buyer needs to confirm the transaction records). Additional users can gain access by requesting to be an additional user for a site that is registered in the LEAF Marque Chain of Custody. Users who registered the site initially need to approve the access requests and they can also authorise other users to be the primary user.
The LEAF Marque Chain of Custody system will generate a certificate and unique number for the site once all processes have been approved, this will available as a pdf. Each product approved will also carry a certificate and unique number that can be used on pack (LEAF Marque Chain of Custody number (ChoC No.XXXXX)). In addition LEAF will send out a presentation plaque to all full license holders (excludes growers only sites) for the site to display to show that it is approved to buy and sell LEAF Marque certified products and use the LEAF Marque logo.
Chain of Custody documents
LEAF Marque Chain of Custody Self Assessment v1.0 - Downloadable Copy A
This downloadable copy of the LEAF Marque Chain of Custody Self Assessment v1.0 is applicable to businesses that grow crops and/or rear animals on this site and do not buy, process, manufacture or mix LEAF Marque produce and are not making a LEAF Marque claim.
LEAF Marque Chain of Custody Self Assessment v1.0 - Downloadable Copy B
This downloadable copy of the LEAF Marque Chain of Custody Self Assessment v1.0 is applicable to businesses that do not grow crops and/or rear animals on this site and/or businesses that buy, process, manufacture or mix LEAF Marque produce and/or are making a LEAF Marque claim.
LEAF Marque Chain of Custody Licence Application- Downloadable Copy
This downloadable copy of the LEAF Marque Chain of Custody Licence Aplication is applicable to businesses where a LEAF Marque claim is made.